Pastoral Roles

As a Houseparent, you will lead and co-ordinate a team of boarding house staff; including two direct reports in overseeing student pastoral care and welfare in a boarding house accommodating between 20-50 people (students/adults)

 

MAIN DUTIES AND RESPONSIBILITIES:

• Safeguarding children is the responsibility of all members of Millfield staff.
• Create a welcoming environment and successful house.
• Regular involvement and an ‘open-door’ approach, students should always feel there is an adult they can turn to.
• Act as a caring parent would in all matters regarding student welfare.
• Hold daily registration and meetings with your students and staff to distribute information, discuss ideas, plans and any problems.
• Be present to welcome students and their parents / agents on each arrival day
• Take a full and active part in MELHC and campus life.
• Participate in the staff induction.
• Always behave in a professional manner ensuring that your own conduct in front of students is of the highest standard, and that you set an example in your management role.
• Represent the good name of Millfield School at all times.
• Lead and manage Assistant Houseparents and other support in the house.
• Ensure that all House duties are carried out by staff, report to the Pastoral Manager if any missed house duties.
• Organise house activities; ensure proper representation at House and campus events and support students by attending events in which they are involved.
• Ensuring that the House is handed back to your line manager in suitable condition how it was at the beginning, including a list of all final indents.
• Ensure smooth operation of House routines, including cleaning and laundry.

 

PASTORAL CARE:

• Ensure the boarding house complies with Millfield’s required standards for welfare and pastoral care
• Ensure that MELHC staff, students and parents / agents understand the aims and objectives of boarding in the house and the principles on which school life is based
• Ensure a safe, happy, and healthy environment within the boarding house in line with all expectations and responsibilities of Millfield in compliance with Health and Safety Policy and Boarding Principles and Practice
• Meet the requirements of the School’s Safeguarding and Child Protection Policy
• Read and understand the Staff Guide
• Maintain an overview of the interests, strengths, and any specific needs (medical / behavioural / emotional) of all students. Consult with appropriate staff over issues involving students in their house so that their diverse learning, social and emotional needs are met.
• Ensure excellent communication amongst the house team, leading regular meetings with house staff so that relevant background circumstances of students are known, discussed, and managed to support their welfare.
• Develop a culture of collective responsibility within students.
• Promote positive behaviour in accordance with the School Behaviour Policy. Monitor behaviour and follow the agreed disciplinary guidelines as appropriate, check dress and appearance
• You are to report as soon as possible to the Pastoral Manager any matters (real or apparent) of indiscipline, misbehaviour, major complaint, accident, illness, or personal problems on the part of staff or students.
• Liaise with the Pastoral Manager, Centre Manager, MELHC Manager /DSL over student behaviour issues as necessary
• Ensure that care is provided for student/s should an emergency arise.

 

HEALTH & SAFETY:

• Ensure every member of your team is aware of health and safety issues, and the First Aid procedure.
• You are responsible for student and staff safety in the boarding house ensuring that general safety procedures are always observed. If you are in doubt about the safety of an activity, stop it immediately and check with your line manager or the Health and Safety Officer.
• Ensure that all Covid-19 protocols, current at the time, are followed in accordance with Millfield guidelines.
• Offer advice as necessary; refer to other staff as appropriate and act on parental complaints in accordance with the Staff Guide and Millfield policies.
• Liaise with the Medical Centre staff and Pastoral Manager, Centre Manager, MELHC Manager /DSL to ensure that students’ medical requirements are met, and students are encouraged to adopt a healthy lifestyle.
• Complete First Aid training as requested. If you possess a First Aid Certificate, please send us a copy.
• Register Indents accurately for all damages before students arrive and as they happen throughout the course making sure you report them to the Pastoral Manager.
• Ensuring that general safety procedures are observed, and that equipment is returned after use.

 

ADMINISTRATION:

• Prepare house duty rotas to the set protocol.
• Ensure cover arrangements are made to the house/team, as appropriate.
• Ensure registration of all students, as directed by MELHC Staff Guide.
• Distributing given information to both staff and students efficiently and to the given deadline.
• Ensuring the safekeeping of all students’ valuables, including pocket money, air tickets and passports and ensuring the house safe is kept always locked.
• Ensuring that students think ahead about pocket money they need.
• Ensuring that students’ pocket money sessions are run accurately, safely, and securely.
• Ensuring that students’ return travel arrangements are made in accordance with parental instructions and travel documentation and that both you and the student know exact times and dates they are leaving.
• Ensuring you write a report at the end of each student's course on the system following the agreed guidelines and timeline for completion.

 

MAIN DUTIES AND RESPONSIBILITIES:

• Assisting the Operations Team whenever possible, including
• Accompanying students on prearranged excursions, in the position of a group leader, or possibly coach leader.
• Assisting with the preparation and collection of packed lunches and other refreshments.
• Assisting the Activity & Social Manager and Social Co-ordinator with the smooth running of the Activity & Social Programme whenever possible, particularly at social events.
• Assisting with the supervision/preparation of staff in their delivery of the evening social programme.
• Organisation and supervision of Saturday activities.
• Any other duties that your line manager sees fit providing that such duties are appropriate to your role and are approved by the relevant authority.

 

PERSONAL SPECIFICATION:

• Ability to manage / supervise teams of young workers
• Professional mature attitude
• Ability to react calmly and effectively in emergency situations.
• Safety Conscious
• A team-player, able to motivate and foster team working and work collaboratively with others
• Excellent communication skills
• Ability to adapt to a changing environment
• Be well-equipped and prepared for the responsibility that comes with being Houseparent
• Have prior experience with the supervision of children or a willingness to develop in this area
• A good team member but must be able to work on own initiative
• Self-motivation and the ability to motivate others
• Use of IT packages including, Microsoft Office, Outlook, Word, Excel

 

Millfield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment, as such you are required to attend necessary child protection training and participate fully in activities that ensure the school stays compliant with statutory child protection and safeguarding guidelines issued to the School by ISI and Ofsted.

Applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

The school will not unfairly discriminate against any applicant for employment on the basis of conviction or other details disclosed. The school makes appointment decisions on the basis of merit and ability. If an applicant has a criminal record this will not automatically bar them from employment with the school. Each case will be decided on its merits in accordance with the objective assessment criteria.

All positions within the school are exempt from the provisions of the Rehabilitation of Offenders Act 1974. All applicants must therefore declare all previous convictions and cautions, including those which would normally be considered "spent" except those received for an offence committed in the United Kingdom if it has been filtered in accordance with the DBS filtering rules.

As an Assistant Houseparent you will assist the houseparent in the running of the boarding house and in overseeing student pastoral care and welfare in a boarding house accommodating between 20-50 people (students/adults)

 

MAIN DUTIES AND RESPONSIBILITIES:

• Safeguarding children is the responsibility of all members of Millfield staff.
• Create a welcoming environment and successful house.
• Regular involvement and an ‘open-door’ approach, students should always feel there is an adult they can turn to.
• Act as a caring parent would in all matters regarding student welfare.
• Attend and lead, when required daily registration and meetings with your students and staff to distribute information, discuss ideas, plans and any problems.
• Act on behalf of the House Parent in case of his or her absence.
• Be present to welcome students and their parents / agents on each arrival day
• Take a full and active part in MELHC and campus life.
• Participate in the staff induction.
• Always behave in a professional manner ensuring that your own conduct in front of students is of the highest standard, and that you set an example in your management role.
• Represent the good name of Millfield School at all times.
• Assist with management of support in the house.
• Ensure that all House duties are carried out by staff, report to the Houseparent / Pastoral Manager if any missed house duties.
• Assist with organising house activities; ensure proper representation at House and campus events and support students by attending events in which they are involved.

 

PASTORAL CARE:

• Ensure the boarding house complies with Millfield’s required standards for welfare and pastoral care
• Ensure that MELHC staff, students and parents / agents understand the aims and objectives of boarding in the house and the principles on which school life is based
• Ensure a safe, happy, and healthy environment within the boarding house in line with all expectations and responsibilities of Millfield in compliance with Health and Safety Policy and Boarding Principles and Practice
• Meet the requirements of the School’s Safeguarding and Child Protection Policy
• Read and understand the Staff Guide
• Assist with maintaining an overview of the interests, strengths, and any specific needs (medical / behavioural / emotional) of all students. Consult with appropriate staff over issues involving students in their house so that their diverse learning, social and emotional needs are met.
• Ensure excellent communication amongst the house team, and lead when required regular meetings with house staff so that relevant background circumstances of students are known, discussed, and managed to support their welfare.
• Develop a culture of collective responsibility within students.
• Promote positive behaviour in accordance with the School Behaviour Policy. Monitor behaviour and follow the agreed disciplinary guidelines as appropriate, check dress and appearance
• You are to report as soon as possible to the Houseparent, or in their absence Pastoral Manager, any matters (real or apparent) of indiscipline, misbehaviour, major complaint, accident, illness, or personal problems on the part of staff or students.
• Liaise with the Houseparent, or in their absence, Pastoral Manager, Centre Manager, MELHC Manager /DSL over student behaviour issues as necessary
• Ensure that care is provided for students should an emergency arise.

 

HEALTH & SAFETY:

• Support the Houseparent to ensure every member of the team is aware of health and safety issues, and the First Aid procedure.
• You are responsible for student and staff safety in the boarding house ensuring that general safety procedures are always observed. If you are in doubt about the safety of an activity, stop it immediately and check with your line manager or the Health and Safety Officer.
• Ensure that all Covid-19 protocols, current at the time, are followed in accordance with Millfield guidelines.
• Offer advice as necessary; refer to other staff as appropriate and act on parental complaints in accordance with the Staff Guide and Millfield policies.
• Liaise with the Medical Centre staff and Houseparent, or in their absence, the Pastoral Manager, Centre Manager, MELHC Manager /DSL to ensure that students’ medical requirements are met, and students are encouraged to adopt a healthy lifestyle.
• Complete First Aid training as requested. If you possess a First Aid Certificate, please send us a copy.
• Register Indents accurately for all damages before students arrive and as they happen throughout the course making sure you report them to the Houseparent / Pastoral Manager.
• Ensuring that general safety procedures are observed, and that equipment is returned after use.

 

ADMINISTRATION:

• Safeguarding children is the responsibility of all members of Millfield staff.
• Create a welcoming environment and successful house.
• Regular involvement and an ‘open-door’ approach, students should always feel there is an adult they can turn to.
• Act as a caring parent would in all matters regarding student welfare.
• Attend and lead, when required daily registration and meetings with your students and staff to distribute information, discuss ideas, plans and any problems.
• Act on behalf of the House Parent in case of his or her absence.
• Be present to welcome students and their parents / agents on each arrival day
• Take a full and active part in MELHC and campus life.

 

OTHER DUTIES AS REQUIRED:

Assisting the Operations Team whenever possible, including

• Accompanying students on prearranged excursions, in the position of a group leader, or possibly coach leader.
• Assisting with the preparation and collection of packed lunches and other refreshments.
• Assisting the Activity & Social Manager and Social Co-ordinator with the smooth running of the Activity & Social Programme whenever possible, particularly at social events.
• Assisting with the delivery of the evening and weekend social programme.
• Supporting and ensuring the safe organisation and supervision of Saturday activities.
• Any other duties that your line manager sees fit providing that such duties are appropriate to your role and are approved by the relevant authority.

 

PERSONAL SPECIFICATION:

• Ability to supervise teams of young workers
• Professional mature attitude
• Ability to react calmly and effectively in emergency situations.
• Safety Conscious
• A team-player, able to motivate and foster team working and work collaboratively with others
• Excellent communication skills
• Ability to adapt to a changing environment
• Be well-equipped and prepared for the responsibility that comes with being Assistant Houseparent
• Have prior experience with the supervision of children or a willingness to develop in this area
• A good team member but must be able to work on own initiative
• Self-motivation and the ability to motivate others
• Use of IT packages including, Microsoft Office, Outlook, Word, Excel

 

Millfield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment, as such you are required to attend necessary child protection training and participate fully in activities that ensure the school stays compliant with statutory child protection and safeguarding guidelines issued to the School by ISI and Ofsted.

Applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

The school will not unfairly discriminate against any applicant for employment on the basis of conviction or other details disclosed. The school makes appointment decisions on the basis of merit and ability. If an applicant has a criminal record this will not automatically bar them from employment with the school. Each case will be decided on its merits in accordance with the objective assessment criteria.

All positions within the school are exempt from the provisions of the Rehabilitation of Offenders Act 1974. All applicants must therefore declare all previous convictions and cautions, including those which would normally be considered "spent" except those received for an offence committed in the United Kingdom if it has been filtered in accordance with the DBS filtering rules.

Alongside a competitive salary, we offer free accommodation (for residential courses), food and laundry facilities. When off-duty staff are also able to use the facilities which include a gym, tennis courts and sports halls (facilities vary per campus). We have a clear management structure in place with induction training (paid pro rata) and a full support system during the courses. 

Staff receive a weekly salary on a contract up to six weeks in length between the dates of 8^th July and 19^th August.

All teaching staff will have one full day and one half day off per week. There will also be time off during other days. Teaching staff will be expected to work a total of 42 hours per week.

Special requests for additional days off are considered on a case-by-case basis.

To ensure that our staff have a full understanding of their role and how it works within the wider structure of the courses, all staff must attend the induction training which takes place prior to the start of the courses (paid pro rata). Not only does it make staff feel more comfortable within their role, it improves efficiency, and most importantly will ensure staff are equipped to provide the best possible care for our students. 

Prior to the induction all staff will be required to complete online training courses in Prevent, Safeguarding and Health & Safety. 

We are committed to safeguarding and promoting the welfare of children. All successful applicants will be DBS checked. Overseas applicants are required to provide a Certificate of Good Conduct from their country of residence. Please read our Safeguarding and Child Protection Policy before applying, there will be questions relating to this at interview.

JobDescription-Houseparent-2023.docx

JobDescription-Houseparent-2023.pdf

 

JobDescription-AssistantHouseparent-2023.docx

JobDescription-AssistantHouseparent-2023.pdf

 

Application Forms

Application Form - New Applicants docx 
Application Form - New Applicants pdf 
Application Form - Returning Staff docx 
Application Form - Returning Staff pdf 

All applicants will be required to complete an application form containing questions about their academic and employment history, as well as their suitability for the role. A curriculum vitae will not be accepted in place of a completed application form. 

Application forms for returning and new staff can be found in the Downloads section at the foot of this page. 

Please return completed application forms to recruitment@millfieldenterprises.com. 

In order to work for us applicants must be aged 18 or over (at the start of the courses) and currently eligible to work in the UK. 

Shortlisting will be based on the selection criteria for the role and compared against the information contained within the candidate's application form; this will assess the candidate's availability, qualifications, skills, experience, knowledge, aptitudes and abilities. The capability of the individual to perform in the position will be the major factor and in certain roles the ability to work with others will be taken into account. 

At least one individual conducting the interview, which may be either in person or via Microsoft Teams must have completed Safer Recruitment in Education Training. Candidates will be asked both technical/competency based questions as well as questions that attest to the match of the Person Specification in the Job Description. If the interview is conducted via Microsoft Teams, candidates must have their video camera switched on throughout.

The interview team will ensure that candidates with a disability or special needs are fully provided for at the interview, providing notification has been made in advance. 
 

After Interview 

Offers of appointment are subject to the receipt of satisfactory checks as outlined in the Selection and Recruitment Checklist in our Safer Recruitment, Selection and Disclosure Policy.

Pre-employment checks are an essential part of our responsibility under the Children Act and an expectation of the National Boarding Standards and DfE circular Keeping Children Safe In Education: Statutory guidance for all schools and colleges.

Pre-Employment Checks include, but are not limited to, the receipt of two written references (one of which must be from the applicant's most recent employer), an Enhanced Disclosure and Barring Service (DBS) check which the School considers to be satisfactory, and verification of the applicants' identity, including address and date of birth (where this has not previously been verified). For a full list of Pre-Employment Checks please see our Safer Recruitment, Selection and Disclosure Policy.