Terms & Conditions - Sports & Activity Courses
Bookings and Course Structure
Shortly after submitting your application a confirmation e-mail will be sent including a link to our course guides which contain important information. Please inform us of any changes to your e-mail address after submitting an application form.
Millfield reserves the right to cancel the course up to 7 days before the start date due to unforeseen circumstances or if numbers enrolled have not reached the minimum requirement. A complete refund of the fee will be given or an alternative course will be offered.
The course may be cancelled at any time by Millfield if Government restrictions are imposed which make it impossible to run the course. A complete refund of the course fees will be given or a credit for a future course offered.
A non-refundable deposit of £50 per child per course is included in the course fees. In most cases, refunds will only be given in the event of the course being cancelled by Millfield. The deposit is non-refundable in all other cases once paid. Requests for refunds for courses that are cancelled by the parent/guardian cannot be guaranteed and will be dependent on the reason for cancellation – refunds are at the discretion of the Director of Enterprises and will be decided on a case-by-case basis.
Bookings not paid in full at 28 days prior to the course start date will be cancelled and all fees paid retained. All fees paid will be forfeited by anyone cancelling a course within 28 days of the course start date.
If a course is full, names will be added to a waiting list on a first come, first served basis. Please note that this does not guarantee a place on the course. You will be contacted prior to the course if a place becomes available.
In some cases we are unfortunately unable to accept a child onto a course if we feel that we are unable to provide the individual and specific support needed to enable the child to fully participate. We will discuss any of these cases with the child’s parents and if we are unable to provide a place on a course we will issue a full refund of any fees paid.
Millfield reserves the right to withdraw any participant from a course for behaviour we deem to be detrimental to the smooth-running of the course or which might interfere with the safety of any other participants on the course.
Regulations made for the safety and comfort of course participants must be observed.
Residential participants will reside in school boarding houses and may be required to share a bedroom and bathroom. Bed linen is provided but participants should bring their own towels and toiletries. Millfield cannot accept responsibility for any personal loss or damage to property or any injury sustained by participants.
Course participants are strongly advised to take out accident/curtailment insurance. First aid cover is available throughout the course and minor analgesics (paracetamol), throat lozenges and cough linctus may be dispensed. By agreeing to these terms you are giving consent for this treatment if required unless written objection is received in advance. For any treatment that cannot be administered on-site, parents/guardians would be responsible for collecting their child and making further arrangements with a local surgery or hospital if required unless the need for treatment is considered to be a medical emergency.
First names, photographs or images (including video recordings) may be taken and used online and/or in print for use in promotional material (such as adverts and brochures), on our websites or on social media. Please note, these may also be used by (and in some instances taken by) carefully selected third parties who are working on our behalf to promote our courses. On occasion, these may be used for press and media purposes, or for educational purposes as part of the curriculum, or extra-curricular activities. We may seek specific consent from Parents or Legal Guardians before using a photograph or video recording where we consider that the use is more privacy intrusive. Where the student is of sufficient maturity (usually when aged 12 years or older) we may seek the student’s specific prior consent (which may be obtained verbally) in addition to or instead of the Parents’ or Legal Guardian’s consent. Objections will be respected - please make these in writing to firstname.lastname@example.org no later than 72 hours before the course start date.
If children wish to take photographs and videos on personal devices during the courses, they must seek permission from staff and any other participants involved. It is the parents’ responsibility to ensure that their child is aware of this. Under no circumstances should any photos and videos be taken in any toilets or changing facilities.
Millfield and Millfield Prep are non-smoking campuses, therefore smoking and vaping is strictly prohibited. It is not permitted to bring alcohol onto any of our campuses.